Our Virtual Assistance services are designed to handle a wide array of tasks so your team can focus on what matters most. Specific services include:

Email Management: Sorting, prioritizing, and responding to emails on your behalf to ensure timely communication.

Calendar & Appointment Scheduling: Organizing meetings, sending invites, managing changes, and ensuring that your schedule remains seamless.

Travel Arrangements: Booking flights, hotels, car rentals, and creating travel itineraries.

Task Management: Keeping track of to-do lists, setting reminders, and ensuring all deadlines are met.

Client Communication: Managing inbound and outbound client correspondence, responding to inquiries, and scheduling follow-ups.

We handle your critical business documents and data with precision and efficiency, ensuring everything is organized and accessible:

Document Organization: Structuring both physical and digital files, creating directories, and labeling documents for easy access.

Data Entry: Inputting data into CRMs, spreadsheets, and databases with a high level of accuracy.

Data Migration: Converting physical documents to digital formats, organizing scanned files, and setting up digital filing systems.

Report Generation: Creating reports, summaries, and presentations based on raw data for quick insights.

Document Formatting & Proofreading: Editing, formatting, and proofreading important documents, ensuring they meet your business standards before distribution.

Our finance and billing support services ensure smooth, accurate, and timely handling of your financial admin tasks:

Invoice Creation: Generating invoices with custom templates, ensuring accurate billing information, tax calculations, and due dates.

Quote Preparation: Crafting detailed and professional quotes based on client specifications and requests.

Payment Processing: Tracking incoming and outgoing payments, reconciling accounts, creating payslips and updating records.

Follow-Up on Outstanding Payments: Sending polite reminders to clients about overdue invoices, offering payment plan options, and tracking the status of payments.

Expense Tracking & Reporting: Monitoring expenses, categorizing receipts, and creating financial summaries for budgeting and reporting purposes.

Purchase Order Management: Generating purchase orders, tracking deliveries, and confirming vendor invoices for payment.

Our Core Admin Support services cover all the essential tasks that ensure your back-office operations are running smoothly:

Document Preparation: Creating and formatting presentations, proposals, reports, and other business documents.

Meeting Coordination & Minutes: Scheduling internal and external meetings, sending out invitations, and preparing meeting agendas. We also record and distribute meeting minutes to ensure follow-up actions are clear.

Internal Communication: Handling internal messaging, announcements, and general communications across teams.

Database Maintenance: Updating and maintaining accurate data in your internal systems, CRMs, and contact lists.

Client & Vendor Communication: Responding to routine client or vendor inquiries, processing contracts, and managing ongoing communications.

Calendar Management: Coordinating and maintaining shared calendars, keeping track of important deadlines, events, and project milestones.